About This Feature
Syncing Disco events with a personal calendar ensures that attendees never miss important community events. By integrating Disco with Outlook, or by using ICS files in event emails, users can conveniently manage their schedules and receive reminders.
How It Works
Disco offers two methods for syncing events with personal calendars:
- Outlook Integration: Users can connect their Outlook account to Disco. Upon RSVPing, events are automatically written to their Outlook calendar without needing ICS files. This is the preferred method if you use Outlook.
- ICS Files: For users not using Outlook, Disco sends an ICS file via email upon RSVPing. This file can be added to any calendar that supports ICS files, ensuring the event is synced. This is the default option, until you connect an Outlook calendar.
How To Add Events to your Calendar
Option 1: Connect Your Outlook Account to Disco
This is the recommended method to sync events to your calendar for those who use Outlook for their email and calendar.
Connecting an Outlook Calendar
- From the Events page, click the ⋮ in the top-right corner, and click “Connect Outlook Calendar”. The Profile Setting screen will open. (Alternatively, click your avatar in the bottom left, and click “My Profile” to navigate to this screen.)
- Under the “Connections” tab, click “Connect Outlook”.
- Follow the prompts to grant the necessary permissions. Note that some permissions may appear intrusive, but they are required for full functionality.
- Once connected, when RSVPing to an event, Disco will automatically add the event to the user's Outlook calendar, and update the calendar if the event is updated.
Disconnecting an Outlook Calendar
- Click your avatar in the bottom left, and navigate to “My Profile”, then the “Connections” tabs.
- Click the ⋮ next to the calendar to be removed.
- Select “Disconnect Calendar”.
- Decide whether you would like to keep existing events on your calendar, or remove them. Click “Disconnect”.
Option 2: Leverage ICS Files in Event Emails
This is the default option, until you connect an Outlook calendar. This is the preferred method if you are using Gmail or Apple Calendar.
- When RSVPing to an event, an email will be sent confirming attendance. This email contains an attachment, with file format ICS. This attachment creates an event on the user’s calendar.
- If an event is updated or canceled, an email will be sent with an updated ICS file, and this change will be reflected in the calendar.
Important Considerations
- Outlook Permissions: The permissions required for integration with Outlook may appear intrusive, but they are necessary for full functionality.
FAQs
Q: What happens if I disconnect my Outlook account from Disco?
A: When disconnecting Outlook, you will have the option to either remove all upcoming events from their calendar or leave them. Once you disconnect, you will start receiving ICS files for future events.
Q: Can I sync events from multiple communities to different calendars?
A: Currently, all events from different communities will be synced to the same calendar.
Q: Will I receive updates if an event changes or is canceled?
A: Yes, whether you are using the Outlook connect or receiving ICS files via email, if an event is updated (or canceled), your calendar will be updated.