Setting up a Live Event with Zoom

What This Does

You’ll host live events using your Zoom account, either inside a community or linked to a product. This lets you run either a Zoom Meeting, suited for small group interactions and discussions; or a Zoom Webinar, where only the presenter and invited speakers are visible to larger audiences.

 

What To Know First

  • Admin access required for community events; product manager or instructor access required for product events
  • A connected Zoom account is required. For instructions on how to connect your Zoom accounts, click here.
  • Zoom Webinars require a Zoom Webinar license.

 

How to Use a Zoom Account to Set Up an Event

  1. Go to Events
    • Select the Events tab.
    • Click + Add Event in the top right.
  2. Choose where the event appears
    • You can choose to host the event in the community or in a product.
      • To host it in your community, Link to an App.
      • To add the event to a product, Link to Product.
  3. Add your event details
    • Enter the event name, date, and time.
    • Set recurrence details if the event repeats.
  4. Select Zoom as the location
    • Under Event location, select Zoom.
    • If Zoom isn’t connected, go to Settings > Integrations and connect your Zoom account. Learn More.
  5. Set event access: Choose who can see and attend the event based on your audience.
  6. Assign event hosts: In the Advance settings:
    • Add one or more hosts as needed.
    • Make sure additional hosts have permission to start the event if the licensed host isn’t available.
  7. Save or publish
    • Select Save as Draft to keep editing (event description, event cover, etc.)
    • Select Publish when you’re ready to make the event visible.

Common Questions

Can I host events that don’t use Zoom?

Yes. You can add events that use other platforms like Clubhouse or WebEx. See Adding Non-Zoom Events like Clubhouse, WebEx for details.

Will members get reminders before the event?

Yes. Automatic notifications are sent 24 hours and 15 minutes before the event. You can customize this in Event settings.

How do time zones work for attendees?

Event times automatically adjust to each attendee’s local time zone when they add the event to their calendar. Set the event in your own time zone when creating it.