What This Does
You’ll create a series of repeating events from a single setup, saving time when you run repeating sessions such as office hours, live lessons, or speaker series.
What To Know First
- Admin access required
- Each event in a series can be edited or canceled individually
How to create recurring events
- Go to Events.
- Select Add Event in the top header.
- Enter your event details.
- Add the event name, description, date, and time.
- Select Recurring event as the event type.
- Set the recurrence.
- Choose the start date and time.
- Select the frequency.
- Set an end date or a number of occurrences.
- Choose the event location.
- Zoom: Select this option if you have a Zoom account connected.
- Custom link: Use this for tools like Google Meet or Whereby. Paste the URL.
- In-person: Enter the event address.
- TBD: To be determined. This option is allowed for draft events. To publish events, update the event location to other options.
- Set who can see and attend the event.
- All Community Members: Everyone in the community.
- Private: Only members in selected groups/subgroups.
- Public: Anyone on the internet.
- Save or publish the event.
- Select Save as Draft to keep editing.
- Select Publish when you’re ready to make it live.
That’s it. Your recurring event series is ready.
How to edit recurring events
- Open an event from the recurring series > Select the “Settings” tab.
- Make your changes to the event details, location, host, capacity, event access.
- Note: Changes to dates apply only to the current event. Time changes can apply to future events.
- Select Save Changes.
- In the confirmation modal, choose how to apply the update.
- Apply changes to only this event.
- Apply changes to this event and all following events.
Note: If members have already registered to join an event, they’ll receive a notification for changes to time/date/timezone or if the address of an IRL event is updated. They will not be notified about changes to title/description.
Common Questions
Can I customize each occurrence of a recurring event?
Yes. You can edit each event with its own title, description, and hosts.
Can I cancel a single occurrence of a recurring event?
Yes. You can cancel one event or the entire series.
Can I make changes to the entire series of recurring events?
You can apply edits to all following events when updating an event. Changes to dates apply only to the current event. Time changes can apply to future events.
How do members register for recurring events?
Members select Attend in the event drawer. They can confirm attendance for the first event or for all future events. If enabled, they can also confirm attendance from email notifications.