About This Feature
Disco's robust Event system, integrated with Zoom, enhances community engagement through diverse event-hosting options. You can:
- Facilitate online Events with efficient attendance tracking
- Schedule a series of recurring Events
- Schedule in-person Events
How It Works
- Create events open to the entire community or private events tailored for specific member Groups
- Create product-specific events, targeting members enrolled in a particular Product or Sub-group
- Members can add events to their calendars with a single click
How To Create a Community Event
1: Navigate to the Admin > 'Events' tab.
2: Click "+Add Event" in the upper right corner, select the ”Community Event” option. This selection tailors the event for all members of your community or any custom groups you have created.
3: Fill in the necessary information for your event, such as event name, description, date and time. Set the recurrence details if it's a recurring event:
Select Event Location: Decide on the format of your event:
- For a virtual event hosted on Zoom, choose the Zoom option and link it to your Zoom account.
- Select the custom link option for an online event hosted on another platform (like Google Meets, Whereby, etc.) and provide the appropriate URL.
- For an in-person event, select the in-person option and provide the specific address where the event will occur.
Specify the event's accessibility to ensure the right audience can see and attend:
- Make the event accessible to all community members, fostering broad participation within your community.
- Choose to keep it private, allowing only members from specific groups to view and participate, ensuring a focused and relevant audience.
- Set the event as public, enabling anyone on the internet with the event link to see and attend, expanding your reach beyond the community.
4: After finalizing all the details, you can save your event as a Draft for future editing or immediately switch to Publish to make it visible to your community members. Once published, your event is displayed in the Events tab, accessible to all relevant members.
How to Create a Product Event
Creating a Product Event in Disco allows you to target specific members or sub-groups within a product, like a course. Here's a step-by-step guide to creating a Product Event:
1: Navigate to the Admin panel or the specific Product where you want to create the event and look for the 'Events' tab.
2: Click "+Add Event" in the upper right corner of the screen.
- If you’re in the Admin panel, then select the “Product Event” option.
- In the product interface, you’ll see the event creation modal pop-up.
3: Fill in the necessary information for your event, such as the event name, description, date and time. If the event is part of a series, like a 6-week course, ensure the schedule and recurrence are detailed.
Choosing the Event Location follows the guidelines above, allowing you to tailor the event's setting to fit your needs.
Then, set Event Access to ensure the right audience can see and attend. You also have three options to tailor this:
- Make the event available to all members of the product
- Choose to keep it private so only members from existing subgroups within the product can see and attend.
- Set the event as public, enabling anyone online with the event link to see and attend.
4: After finalizing all the details, you can save your event as a Draft for future editing or immediately switch to Publish to make it visible to your community members.
Once published, the event will be visible within the specific product and in the global Events tab. Members will only see events they have access to.
Q: How can members add events to their calendars?
A: Members can easily add events to their calendars by clicking the “Attend” button on the event page. Upon doing so, they will receive an email containing an ICS file. This file is compatible with calendar programs like Google Calendar.
Q: How do I track member Attendance?
A: To monitor member attendance, navigate to the event drawer first, then click the “Attendees” tab. This section provides information about who has RSVP'd to your event. For online events, you can also view their attendance status and the time they joined the event.
Q: Can I manage event reminders that go out to members
A: Yes. You can schedule reminder emails in the Settings tab within the event drawer via the Reminders section. Specify the time and select your target audience, for example, all members, those who have confirmed attendance, or those who have yet to confirm. This is key for ensuring maximum attendance and engagement in your events.
Q: Can a Member revoke their RSVP?
A: Yes! If a Member needs to change their RSVP, they can revoke it. This change will initiate an updated ICS file that will be emailed to the Member, removing the Event from the Member's calendar. The Member will also not receive any follow-up notifications for the Event.
Q: Can an Admin revoke a Member's RSVP?
A: Admins cannot remove a Member's RSVP; the Member must do it themselves.